List of Services
Events That Matter is dedicated to providing extraordinary event design and services designed to fit your specific needs. In our planning, we also consider it a priority to take care of the planet. We will suggest to you ways to green your event, such as carbon offsetting, recycling, fair-trade gifts and eco-conscious vendors.
We can help with any of the planning stages you require, including design, coordination, etiquette, advice, unique ideas, negotiations, relief of difficult situations, customized schedules, follow-up with vendors, and much more. Below is a list of services that we can provide.
• Initial Consultation
Outline your event vision, establish priorities to create budget worksheet, review services and contract.
• Research
Conduct research for your event.
• Personalized Vendor Referral and Procurement
Provide personalized list of reliable venues, vendors and services who will meet your needs, as well as assistance in procuring desired vendor, including negotiations.
• Event Design and Décor, with Vendor Procurement
Provide a holistic design with décor (tent, lighting, flowers, stationery, linens, chairs, etc.), procuring desired vendors to execute the design.
• Vendor Contract Review
Review vendor contracts, outlining additional required information and track payment due dates, while ensuring continuity between vendors.
• Event Schedule
Create your customized event schedule according to your needs and desires, ensuring all involved are informed.
• Coordinate Transportation
Organize transportation as well as parking for your event, explore carbon offsetting.
• Coordinate Accommodations
Keep track of number of rooms needed, room assignments, fair-trade welcome gifts.
• Wrap-Up Session
Walk-through of finalized timeline and day-of details to ensure that every desired aspect is completed.
• Site Inspection
Site visits to review flow, floor plan, timeline and day-of details with site representative.
• Vendor Management
Vendor contract review, creation of vendor-specific timelines, final call of vendors to review timelines, transition liaison role to consultant to ensure vendors do not bother you on the event day, oversee vendor activities, and distribute final vendor payments.
• Coordinating Activities of Event Personnel
Train all event personnel, including volunteers.
• On-Site Coordination
Full orchestration on the day of the event, from start to finish.
• Additional Consultations/Advice
At your service for phone calls and e-mails for advice, guidelines and checklists.